Processes and Paper Trails in IIT Delhi
Procedure for industrial project
- The completed proposal should first get DRC approval
- Upload the proposal to IRIS website for IRD approval
- IRD will provide the endorsement after approval from head
- Submit the proposal to the funding agency
If the proposal got approved:
- Open a new project in IRIS with the sanction letter from the funding agency
- Claim the deposited money from unclaimed funds in IRIS
- Now the money will be in the associated new project
Purchase Procedure
Lets us say you wanna purchase anything. First thing to ask
PDF purchase: If available in GEM purchase as described above. If not, and if the price is smaller than 25000, purchase it from amazon. Fill up the pda purchase request from the ERP page. Submit the approved file, bill, bank statement as well as NC/C form and give it to Store Keeper.
Repeat orders: If the product you want to buy is the exact same thing as the one someone in any department has bought, you can repeat the purchase if the audit folks have signed the previous purchase order less than 90 days from the day you want the approval and the product price is lesser than 2500000. In such cases, the procedure is as follows:
- Form the purchase committee
- Minute in the PFC meeting the specifications and also note that there exists a new purchase which match all the required specifications.
- Copy the PFC, minutes of the meeting, the previous purchase order and send it to the authority for approval
Once the competant authority has approved, take it to the store keeper, he will prepare the purchase order and the file will be taken to Audit.
Procedure for Student registration